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Records » Documents & Policies

Fees and Charges | Fiscal Year 25-26

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If the document requested is available online or in hard-copy form, please have the requestor review first before copying and/or printing. The requestor may decide they only need a portion of the document, or none at all, after reviewing. If the document is available in soft-copy form, it may be sent via email free of charge.

Pursuant to Resolution No. 77137, the direct cost of duplication shall not be collected when the aggregate cost is less than $5.00.

Effective May 1, 2024, when submitting a card payment, an additional service fee of 2.66% will be collected by a third party (Wells Fargo Merchant Services) to cover transaction processing fees. To avoid this fee, payments can be made via check, or paid in person with cash or check, or by mailing a check.

Copies & Sale of Publications

Fees for copies and sale of publications
Service Fee
Copies — 8½" × 11" $0.15 per page (B&W) | $0.18 per page (color)
Copies — 8½" × 14" $0.15 per page (B&W) | $0.18 per page (color)
Copies — 11" × 17" $0.17 per page (B&W) | $0.20 per page (color)
Document Certification $11.29 per certification plus cost of Document Copying
Fax Documents $2.40 for first page; $0.13 per additional page
Mailing Copies of Documents Actual cost ($1.00 minimum)
Scanned Documents (all sizes and/or color) $0.67 for first page; $0.13 per additional page in file, plus cost of Electronic Media
Microfiche $2.50 for first page; $0.26 per additional page
Microfilm $4.50 for first page; $0.26 per additional page
Optical Imaging — 8½" × 11" & 11" × 17" $0.20 per page
Optical Imaging Reproduction Plans $4.50 per page
Municipal Code & Supplements / Operating Budget Book / Capital Budget Book / Miscellaneous Publications Actual printing cost
City Charter $11.29 plus cost of Document Copying and/or cost of Electronic Media

Duplication Services

Fees for duplication services
Service Fee
Audio Recording $12.66 each plus cost of Electronic Media
Video Recording $31.64 each plus cost of Electronic Media
Special Research / Services $135.48 per hour plus cost of Document Copying and/or cost of Electronic Media

Electronic Media

Fees for electronic media
Service Fee
Thumb Drive — 8GB $5.60 plus per-page Document Scanning Fee
Thumb Drive — 16GB $6.17 plus per-page Document Scanning Fee
Thumb Drive — 32GB $3.55 plus per-page Document Scanning Fee
CD or DVD $0.69 plus per-page Document Scanning Fee

Notary Public Services

Fees for notary public services
Service Fee
Notary Public Services $15.00 for each signature taken for acknowledgements, or for each person's oath/affirmation administered for jurats (Cal. Gov. Code § 8211)

Agenda Subscription Fees

Annual fees for agenda subscriptions
Service Fee
City Council Meeting Agenda $127.06 per year plus cost of Document Copying and/or cost of Electronic Media
Planning Commission Meeting Agenda $38.12 per year plus cost of Document Copying and/or cost of Electronic Media
Planning Director Hearing Meeting Agenda $44.47 per year plus cost of Document Copying and/or cost of Electronic Media

Lobbyist Fees (SJMC § 12.12.440)

Lobbyist registration fees per SJMC section 12.12.440
Service Fee
Annual Registration Fee $330.99 per registrant per year
Prorated Registration Fee $165.50 per registrant per half-year or less
Client Fee $150.42 per client
Late Registration Fee $25.00 of unpaid fee per business day, up to a maximum of 100% of unpaid fee (SJMC § 12.12.440.B)

Political Reform Act / Elections

Fees related to Political Reform Act filings and elections
Service Fee
Late Fine — Campaign Disclosure Amendment Filings $10.00 per day up to $100.00 maximum (SJMC § 12.06.910.I)
Late Fine — Political Reform Act Filings $10.00 per day up to $100.00 maximum (Cal. Gov. Code § 91013)
Local Candidate Election Filing Fee $25.00 (Cal. Elec. Code § 10228)
Candidate Statement Fee Cost reimbursement of fee set by Santa Clara County Registrar of Voters (Cal. Elec. Code § 13307(d))
Initiative Petition Filing $200.00 per petition (Cal. Elec. Code § 9202(b)). Fee refunded to filer if, within 1 year of notice of intent filing date, City Clerk certifies the sufficiency of petition.
Copies of Statements Filed per Political Reform Act (Form 700; Campaign Finance Disclosure) $0.10 per page (Cal. Gov. Code § 81008)
Retrieval of Political Reform Act Statements 5 or More Years Old $5.00 per search plus $0.10 per page (Cal. Gov. Code § 81008)

Card Payment Notice: Effective May 1, 2024, card payments include an additional 2.66% service fee collected by Wells Fargo Merchant Services. Pay by check, cash (in person), or mailed check to avoid this fee.